How to file a complaint and get quick results from Virgin Australia
How to submit a complaint with Virgin Australia
Need to lodge a complaint about a flight, baggage issue, or refund? Here’s how to get started:
- 📝 Online Complaint Form: Use Virgin’s Submit Feedback or a Claim form. Select the issue type (e.g. delay, baggage, staff) and provide details—flight number, booking reference, date, and what went wrong. You’ll get an acknowledgment and case number straight away.
- 📞 Phone: Call 13 67 89 in Australia (or +61 7 3295 2296 from overseas). Ideal for urgent issues, upcoming flights, or to check complaint status. Ask for a reference number if you’re logging a complaint by phone.
- 📱 App & Online Account: Use the Virgin Australia app to retrieve booking info, then lodge your complaint via the web form for a formal response.
- 💬 Social Media: Tweet or DM @VirginAustralia. Great for real-time help or if other channels are slow. For formal resolutions, they’ll still refer you to the feedback form.
- 🛬 At the Airport: If your issue happens during travel, speak to Virgin staff at the airport. For post-travel issues, use the form above.
💡 Tip: Keep receipts, boarding passes, and booking references. You’ll need them when submitting your complaint.
- ⏱ Acknowledgment: Expect an automatic confirmation with your case ID on the same day you submit the form.
- 🔍 Investigation: Your case is assigned to a Guest Relations Officer who reviews flight records, staff reports, baggage claims, or any documents you’ve uploaded.
- 📧 Response Time: Virgin aims to reply with a detailed resolution within 10 business days. You’ll get updates if it takes longer.
- 💬 Communication: Expect to be contacted via email. If it’s easier, Virgin may call you, especially for refund authorisation or urgent situations.
- ✅ Resolution: Could include a refund, travel credit, Velocity points, or an explanation based on policy (e.g. weather delays). If you’re not satisfied, you can request an internal review.
Virgin’s Guest Charter commits to structured, timely complaint handling, and it’s one of the better systems in the airline space.
Common complaints against Virgin Australia
Passengers frequently lodge complaints for:
- 🛫 Flight delays/cancellations: Especially when caused by technical faults or poor communication about rebookings and compensation.
- 🧳 Baggage issues: Lost, delayed, or damaged luggage, slow compensation, and lack of updates from baggage services.
- 💸 Refund frustrations: Refunds owed for cancelled flights, unprocessed credits, or double charges—especially post-COVID.
- 🙁 Service complaints: Rude or unhelpful ground/cabin staff, mishandled special assistance, long call wait times, or contradictory phone support.
- 🎟 Frequent flyer issues: Missing Velocity points, errors with upgrades, or status benefits not honoured.
- 💺 Booking system failures: Seat changes without consent, check-in glitches, or booking errors—especially on code-share flights.
These are all issues Virgin Australia is aware of and has structured processes to address.
Ready to resolve your Virgin Australia issue?
Real Virgin Australia complaints and how they were resolved
❌ Baggage loss compensation delay: Took 6 weeks and persistent follow-ups, but Virgin eventually paid compensation based on weight of the bag + a goodwill voucher.
✅ Delayed flight, successful compensation: Passenger missed a meeting due to an 8-hour delay. Virgin refunded meal costs and issued a $150 travel credit within 1 week.
✅ In-flight issue goodwill gesture: A faulty entertainment system led to 2,000 Velocity points as an apology, even without asking for compensation.
If the first response doesn’t solve your issue:
- 🆙 Internal Review: Reply to the original email and request a supervisor review. Mention what part of the resolution didn’t satisfy you.
- ✍️ Airline Customer Advocate: Submit a complaint at airlinecustomeradvocate.com.au if unresolved after 21 days. Include your case ID and documents.
- ⚖️ Fair Trading or ACCC: If it’s a serious breach (e.g., false advertising or refund refusal), escalate to your state’s Fair Trading office or report to the ACCC.
- 🧑⚖️ Tribunal/legal action: Rare, but if it involves significant money and all other options fail, small claims court is an option.
- 📣 Go public (carefully): If ignored or unfairly treated, sharing your story on social media or forums can prompt a response. Tag @VirginAustralia and always stick to the facts.
Virgin often resolves issues well before Step 3, but it’s important to know your rights.
Here’s who has your back:
- 👨⚖️ Airline Customer Advocate (ACA): The main “ombudsman” for Australian airlines. Handles unresolved flight-related complaints (delays, service, refunds, baggage).
- 📋 Australian Consumer Law: Covers misleading conduct, service guarantees, and refund rights. Virgin must comply like any other business.
- ⚖️ ACCC: Report systemic breaches (e.g., unfair terms or marketing claims). They’ve acted against airlines before.
- 🏛 State Fair Trading bodies: Handle refund or voucher disputes like any other consumer issue.
Virgin points you to the ACA in their Guest Charter. Use it if you’ve tried internal steps and still don’t have a fair outcome.
- 📝 Submit Feedback or a Claim – Virgin Australia
- 📞 Guest Contact Centre – 13 67 89
- 📬 Mailing Address – PO Box 1034, Spring Hill QLD 4004
- 🔎 Airline Customer Advocate
- 📜 Virgin Australia Guest Charter
- 📋 Baggage Claim Form
- 🎟 Velocity Frequent Flyer Contact
- 🧾 Terms & Conditions of Carriage
- ⚖️ ACCC Complaint Form
- 🏛 Fair Trading (by State)
Bookmark these if you’re managing an active complaint.
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